Tourism & Events Committee Meeting

The Tourism & Events Committee is a committee of the Westmont Chamber of Commerce and Tourism Bureau, which serves as a resource group to plan events. Key annual events include:

• Golf Outing
• Westmont Pets in the Park
• Westmont Holly Days
• Westmont Winter Ball

Here is the March 14th Tourism and Events Committee meeting agenda:
 

Westmont Chamber of Commerce and Tourism Bureau
Tourism & Events Committee Meeting
Thursday, March 14, 2024 at 10:00 AM
Join Zoom Meeting
https://zoom.us/j/91994202704?pwd=RU52WXZtakxnbkU2MnV3TzBEcitwUT09
Meeting ID: 919 9420 2704  Passcode: 318804
Dial by phone +1 312 626 6799

 

Agenda

 
1. Agenda Additions & Minutes ReviewAre there any additions to the proposed agenda?
January 11, 2024 Minutes approved?
 
2. New Business 
 

• Winter Ball Event – Saturday, January 20, 2024 - Hilton
  • Financial (see attached)
  • Net Income Goal = $10,970; Actual = $12,376.25
  • Attendance: Goal 150; Actual 105
  • Live Auction: Goal $1,000; Actual $1,650
  • Silent Auction Baskets: 50 baskets; Goal $4,080; Actual $4,930
  • 50/50 Raffle Ticket Sales: Net Income Goal $750; Actual $1,020
  • Entertainment: DJ James Mastrino
  • Coat Check to benefit WCCEF: $66.58
  • Committee Remarks
    • Great event!
    • Seamless pivot from Marquis to ballroom
    • For the Live Auction, send out prizes beforehand to get interests on items to add
    • It did seem like people were leaving earlier than usual so consider having activities/contests throughout the event
• 2024 Golf Outing
  • Date – June 14, 2024
  • Twin Lakes Golf Club
  • Budget
    • Golfers Fee $55 to $60
    • Food cost increasing
    • Club golf fee will remain the same
    • Income Goal $3,000
    • Expense Goal $1,000
    • Net Income Goal $2,000
• Lunch options
  • Sandwich, Chips, Can of Soda
    • The Deli at 700 – 3 sandwich options, labeled, checking price (inclusive)
    • Turkey, Ham, Vegetarian
    • To be delivered
    • Notify Hania by June 11th the food count
• Sponsorships (see attached)
• Event Volunteers
• 2024 Pets in the Park – September 14, 2024, rain date September 15, 2024
• Vendors
• Sponsors
• Entertainment
  • Dave Dinoso
  • Downers Grove Park District – Lyman Park
  • Dance Studios
  • Other performances
  • Talks?
  • Contests?
  • Demonstrations?
  • Microphone set-up and speakers
  • Marketing
     
• 2025 Winter Ball Date
• Upcoming WCCTB Events
• Economic Outlook Luncheon/Expo, April 4, 2024
• Ribbon Cutting Ceremony for Interiors by Mary Susan, April 11, 2024
• Ribbon Cutting Ceremony for Style 95 Barbershop, April 18, 2024
• Westmont Community Awards Dinner, April 29, 2024
• Business After Hours – Salt Creek Ballet, May 8, 2024
• WCCTB Membership Huddle – May 15, 2024
• Westmont Community Golf Outing, June 14, 2024
• Pets in the Park, September 14, 2024

 
3. General Announcements

4. Additional BusinessIs there any additional new business to address?
 
5. Next Meeting/Adjournment The next TEC meeting is scheduled for Thursday, May 9, 2024 at 10:00 AM via a hybrid meeting, in-person at Westmont Centre and via Zoom.

 

Tourism & Events Committee Meeting

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Date and Time

Thursday Mar 13, 2025
10:00 AM - 11:00 AM CDT

Second Thursday of every other month

Location

Hybrid meeting.  Westmont Centre, One South Cass Avenue, first floor conference room
and Join Zoom Meeting
https://us06web.zoom.us/j/91994202704?pwd=RU52WXZtakxnbkU2MnV3TzBEcitwUT09
Meeting ID: 919 9420 2704   Passcode: 318804
Phone: 312 626 6799 US

Fees/Admission

No fee

Website

http://westmontchamber.com

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Printed courtesy of www.westmontchamber.com – Contact the Westmont Chamber of Commerce and Tourism Bureau for more information.
One South Cass Avenue , Westmont, IL 60559-1817 – 630.960.5553 – wcctb@westmontchamber.com