BEGIN:VCALENDAR VERSION:2.0 PRODID:-//ChamberMaster//Event Calendar 2.0//EN METHOD:PUBLISH X-PUBLISHED-TTL:P3D REFRESH-INTERVAL:P3D CALSCALE:GREGORIAN BEGIN:VEVENT DTSTART:20231013T200000Z DTEND:20231013T210000Z X-MICROSOFT-CDO-ALLDAYEVENT:FALSE SUMMARY:Winter Ball Committee Meeting DESCRIPTION:Winter Ball Committee Meeting to plan January 20\, 2024 Holly Days Westmont Winter Ball\n\nItems to discuss:\n\nWestmont Chamber of Commerce \n\nWestmont Winter Ball Meeting\n\nFriday\, October 13\, 2023 3:00 PM\n\nWestmont Chamber/Hybrid Meeting\n\nJoin Zoom Meeting\n\nhttps://us06web.zoom.us/j/87269417624?pwd=SjZzN0VVSE5ZN3BERlJhR29LNkdzUT09\n\nMeeting ID: 872 6941 7624 Passcode: 056556\n\nBy phone +1 312 626 6799 \n\n \n\nMeeting Agenda\n\n \n\n Introductions and Agenda Additions\n\n \n\nAre there any additions to the meeting agenda?\n\n \n\n Winter Ball 2024\n\n \n Committee Members: Al Carson\, Steve Bauer\, Lennie Bowen\, Frank Brady\, Jessica Garrett\, Tracey Valerio Spotts\n\n \n Date: Saturday\, January 20\, 2024\, Hilton Marquis Tent\n\n \n Times:\n \n Room Set-up Start 2pm\n Reception Start 6pm\n Dinner Served 7pm\n Entertainment during Dessert 7:30pm - Salt Creek Ballet (They will be performing snippets from The Nutcracker and their upcoming performance)\n Live Auction 7:50pm (will ask Drew Mitchell & Tracey)\n Silent Auction times 6 10:30pm\n DJ Start Time 8pm (DJUj James Mastrino confirmed.\n\n He will also play music over reception again)\n Event End Time 11pm\n \n \n \n \n\n\n\n Theme\n\n \n Color Palette: either Navy/Blush Pink/Champagne Gold with Navy Table cloths OR Navy/Silver/White with White table cloths - Hilton does not have Navy table cloths only black or white. They do have chair covers by by Sylwia. (need to check price)\n Centerpieces winter theme with Raspberry colors\n Photo Booth Jessica agreed to set this up again\n Lighting Jessica and Scott will provide lighting upgrades\n\n \n \n \n Menu \n \n Cost $52 plus tax and Service Charge = $74pp\n Choice of:\n \n Herb Roasted Chicken with Champagne Sauce\n Sirloin of Beef with Demi-Glace Sauce\n Seared Salmon with Creamy Lemon Garlic Sauce\n Sides: Mixed Green Salad\, Silky Whipped Potatoes and Chef's Choice Seasonal Vegetables\n Vegetarian Entr e Chef's Choice\n Dessert Carrot Cake substitute with Flourless Chocolate Cake with Raspberry Sauce\n Gluten-Free meals and desserts need to be provided as an option\n Registration deadline is Friday\, January 12\, 2023 (Hotel needs meal count by Monday\, January 15th)\n Coffees\n 2 Drink Tickets per Guest\n Bartender Fee's Waived \n \n \n \n \n 2023 Ticket Prices\n \n Individuals - $95\n Couples - $180\n Table of 8 - $684 (saves $76)\n Table of 10 - $855 (saves $95)\n\n \n \n \n DJ - DJUj\n \n providing wireless mic\, sound system\, lights\n set-up will be in the corner as last year\n set-up complete by 5:30pm\n playing light ambient music over cocktail reception from 6 - 7pm\n continue playing light\, low volume music over dinner 7 7:30pm\n Break at Salt Creek Ballet performance and Live Auction\n play dancing music from 8-10:45pm for guests age ranging from 25 - 75 years old\n general announcements made during the evening using the wireless mic\n no special power\,... needs due to the event in the Marquis tent\n Fee $500\, payable the night of the event\n\n \n \n \n Event Income Goals (last year's actuals)\n \n Holly Days Celebration Video \n \n Income - $1\,500 (Last year Actual $1\,050)\n Expense - $500 (no expense)\n Net Income - $1\,000 (Actual was $1\,050)\n \n \n Winter Ball \n \n Income - $25\,700 (Goal -$19\,520\, Actual - $21\,283.50)\n Expense - $15\,320 (Goal $12\,740\, Actual - $12\,117.17)\n Net Income $10\,380 (Goal $6\,780\, Actual - $9\,166.33\n\n \n\n \n \n \n \n \n Budget (see attached)\n\n \n Room Layout (see attached)\n\n \n Coat Check Jessica Garrett?\n\n \n Event Photographer?\n\n \n Invocation?\n\n \n Program Emcee\n \n Larry Forssberg\n Becky Rheintgen\n\n \n \n \n Program booklet\n \n Print 4 paper copies per table and have the booklet be available online\n\n \n \n \n Sponsorships approved\n \n Gold Sponsorship $1\,500 "Presented by"\, Podium Signage\, Program Ad\, 4 dinner tickets & 8 drink tickets\n Silver Sponsor $1\,000 24x36 sign\, Program Ad\, 3 dinner tickets\, 6 drink tickets\n Bronze Sponsor $750 24x36 sign\, Program Ad\, 2 dinner tickets\, 4 drink tickets\n Entertainment Sponsor $500 Ad in Program Book plus 1 dinner ticket & 2 drink tickets\n Dinner Table Sponsor $500 Business Logo & Winter Ball logo printed on glass water and placed at settings on 2 tables\n Photo Booth Sponsor $300 Logo on Photo Booth\, Program Ad\, 1 dinner ticket & 2 drink tickets\n Merriment Sponsor $200 Ad in Program booklet plus 2 extra drink tickets\n Table Sponsor $100 business card placed at each table setting at 1 table\, mention in Program book\n Program Book Ad Full Page $50\n\n \n \n \n Hotel Room Block\n \n 10 rooms have been set-aside. The rooms will be $79 plus tax\n\n \n Invitations:\n \n Keep notifications digital\n\n \n \n \n Marketing:\n \n Place advertisement in Village of Westmont Community Magazine\n Place note in Rotary calendar\n Place an ad in the Holly Days Video and/or create a video to be included and to play on social media\n Promote event via Instagram and Facebook\n Electronic billboard \n TV at train station and Village Hall\n Hang a banner on NE corner of Burlington and Cass\n Check if Park District would hang banners in their locations\n Word of mouth\n\n \n \n \n Silent Auction\n \n 50 baskets\n Jessica volunteered her team to assemble the baskets\n Tracey volunteered to provide "freebies" to fill the baskets\n Frank volunteered to pick-up items that are donated.\n Frank will look into contributing a collector's item General Patton bottle for the auction worth around $75\n Steve B. volunteered to provide cellophane bags and ribbons for the baskets\n Start canvassing for items\n Ask folks to donate a bottle of wine or a gift card to the auction\n Try to get more "experience" items (spas\,)\n Add 50/50 raffle and allow pre-sale of tickets before the event. Have a set amount for "arms-length"\n Consider a Super Raffle with a luxurious prize package\n \n \n \n \n\n \n\n \n\n Photo Booth\n\n \n Jessica volunteered her team to set-up the photo booth and have the device to take and send photos to your phone Thank you!\n\n \n \n \n Check-out\n \n Consider a way to let people know who won an item\n \n Send them a text that they won and go to () to check-out then they show the cashier the phone receipt and they will be given the item\n See if CashApp\, Zelle\, Venmo\, could be used as people don't carry cash too much anymore\n \n \n Need 1 main person and runners to collect bid sheets and pull items for winning bids\n \n \n\n\n\n\n\n\n\n \n\n Next Meeting\n\nNext meeting TBD at Westmont Centre\n\n \n\n \n\n \n \n \n \n \n \n \n \n \n\n \n\n \n\n\n\n\n\nBusinesses to Contact for Donations\n\n \n\n \n \n Business\n Contact\n \n \n Alia Rose Salon\,\n \n \n \n Bales Ace Hardware\n \n \n \n Chicago Original Limousine\n \n \n \n Citrus Diner\n \n \n \n Dairy Queen\n\n DJ's Sports Bar & Grill\n \n \n \n DPDC\n \n \n \n Drury Lane\n \n \n \n Fire Department\n\n Golden Basket\n\n Grill 89\n\n Hilton Chicago/Oak Brook Hills Resort\n \n \n \n Humidor of Westmont\n \n \n \n J. Flemings Absolutely Delicious\n \n \n \n Johnny Blitz\n \n \n \n Lithoprint\n \n \n \n Nail Fairy\n \n \n \n Neat Kitchen + bar\, \n \n \n \n Oakwood Electric & Generator\n \n \n \n Papa Passero's\n\n Phillip's Flowers & Gifts\n\n Police Department\n \n \n \n Salt Creek Ballet\n\n Tapatio Mexican Grill\n\n Taste Greek Street Food\n\n Taurasi\n \n \n \n The De-Clutter Box\n \n \n \n Uncle Bub's\n\n Uptown\n \n \n \n Walsh's\n \n \n \n Westmont Floral\n\n Westmont Park District\n \n \n \n Westmont Special Events\n \n \n \n Westmont Yard\n \n \n \n Zabler Design Jewelers\,\n \n \n \n Zazzo's X-ALT-DESC;FMTTYPE=text/html:Winter Ball Committee Meeting to plan January 20\, 2024 Holly Days Westmont Winter Ball
\nItems to discuss:
\nWestmont Chamber of Commerce
\nWestmont Winter Ball Meeting
\nFriday\, October 13\, 2023 3:00 PM
\nWestmont Chamber/Hybrid Meeting
\nJoin Zoom Meeting
\nhttps://us06web.zoom.us/j/87269417624?pwd=SjZzN0VVSE5ZN3BERlJhR29LNkdzUT09
\nMeeting ID: 872 6941 7624 \; Passcode: 056556
\nBy phone +1 312 626 6799
\n \;
\nMeeting Agenda
\n \;\n
    \n
  1. Introductions and Agenda \; Additions
    2. \n
\n \;
\nAre there any additions to the meeting agenda?
\n \;\n
    \n
  1. Winter Ball 2024\n\n \n
    2. \n
\n\n\n \;
\n \;\n\n
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\n
\n \;\n
    \n
  1. Next Meeting
    2. \n
\nNext meeting TBD at Westmont Centre
\n \;
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\nBusinesses to Contact for Donations
\n \;\n\n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n
BusinessContact
Alia Rose Salon\, \;
Bales Ace Hardware \;
Chicago Original Limousine \;
Citrus Diner \;
Dairy Queen
\n DJ'\;s Sports Bar &\; Grill		 \;
DPDC \;
Drury Lane \;
Fire Department
\n Golden Basket
\n Grill 89
\n Hilton Chicago/Oak Brook Hills Resort		 \;
Humidor of Westmont \;
J. Flemings Absolutely Delicious \;
Johnny Blitz \;
Lithoprint \;
Nail Fairy \;
Neat Kitchen + bar\,  \;
Oakwood Electric &\; Generator \;
Papa Passero&rsquo\;s
\n Phillip'\;s Flowers &\; Gifts
\n Police Department		 \;
Salt Creek Ballet
\n Tapatio Mexican Grill
\n Taste Greek Street Food
\n Taurasi		 \;
The De-Clutter Box \;
Uncle Bub'\;s
\n Uptown		 \;
Walsh&rsquo\;s \;
Westmont Floral
\n Westmont Park District		 \;
Westmont Special Events \;
Westmont Yard \;
Zabler Design Jewelers\, \;
Zazzo&rsquo\;s \;
\n \;
\n \; LOCATION:This will be a hybrid meeting both in-person at Westmont Centre\, One South Cass Avenue and via Zoom Join Zoom Meeting https://us06web.zoom.us/j/87269417624?pwd=SjZzN0VVSE5ZN3BERlJhR29LNkdzUT09 Meeting ID: 872 6941 7624 Passcode: 056556 Dial by your location +1 312 626 6799 US (Chicago) UID:e.118.12655 SEQUENCE:3 DTSTAMP:20260514T020417Z URL:https://business.westmontchamber.com/events/details/winter-ball-committee-meeting-12655 END:VEVENT END:VCALENDAR